WEDDINGS
A Special Letter To The Bride and Groom
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Engaged? Ready to plan a really spectacular wedding? Here is just a small checklist to help you get the process started:
- Engagement Party
- Bridal Shower
- Bridal Luncheon
- Rehearsal Dinner
- Wedding Ceremony
- Wedding Reception
- Honeymoon
Do you think you could use some help? Well, at Serenity Event Planners, we can alleviate the stress new couples encounter, while planning a wedding. Working behind the scenes, we assist you in every step of the process, so you can simply enjoy your special day.
*** Included in these packages are phone consultations that take place throughout the planning process. For more information, please contact us at 1-240-764-6893.
We cover New York, Maryland, DC Metro Area, Virginia and Florida.
Call us at 1-800-466-0709 to schedule your appointment.
Couples want to hire a Wedding Coordinator for different reasons. Some want a professional Planner to coordinate the entire wedding, while others want to plan part of the wedding themselves and hire a Wedding Coordinator for the other parts (for example, to deal with vendors such as printers, photographers, caterers, florists, etc...) Other couples will decide to plan to the entire wedding themselves, however, they understand the value of having someone to supervise and direct everyone at the rehearsal and on the wedding day itself, and will hire a Wedding Coordinator for this role. Listed below is a more comprehensive breakdown of the various services that we provide.
~ Serenity Event Planners
Wedding Coordination/Planning packages
As Needed Services - $ per hour allows you to get advice when needed.
- Help with selecting a particular vendor
- Decorating ideas
- Create to-do list
- Meeting to ensure all required steps have been taken
- Need to know how to get started
- Help with selection of sites
- Help finding rehearsal locations, etc…
- A two hour initial planning meeting to discuss the process of how you need to plan your wedding.
- Assistance with initial budget planning
- Provide to-do list
- Provide a list of potential vendors
- Up to 3 emails/phone calls during planning to ask questions
- A one hour follow-up meeting 2-3 months prior to your wedding to go over the plans you have made to give you a comfort level that all details are in place.
- Will have a 2-hour initial meeting
- Up to 3 emails/phone calls (20 minutes or less per call) during planning to ask questions
- 1 or 2 meeting (s) 4-6 weeks before your wedding to visit the sites, discuss your vision for the day and obtain copies of your contracts to know the expectation of all your vendors on that day.
- Will attend rehearsal – up to 2 hours
- Will facilitate wedding – up to 12 hours
Gold Plus Package: ~ This is our newest package and has become very popular in a short time. This new package is a mix between the Gold and Platinum package.
- Will have a 2 hour initial meeting to discuss the planning of your wedding
- 1 or 2 meeting (s) 4-6 weeks before your wedding to visit the sites
- Discuss your vision for the day
- Obtain copies of your contracts to know the expectation of all of your vendors on that day.
- 2-4 emails or phone calls (20 minutes per call) per month to go over your wedding plans on a regular basis and help you stay on track throughout the entire planning process instead of just the last few weeks.
- We will review all of your contracts as you make them to ensure every deal has been taken into accounts
- Make sure that details of your special day have been coordinated with/among all your vendors.
- Develop and track your to-do list, which will be updated approximately every 30 days based on our 2-4 emails/phone calls (20 minutes or less per call) during the month.
- Preparation of a rehearsal and wedding day itinerary
- Attendance and direction at the rehearsal (up to 2 hours)
- Attendance, overseeing and directing the Ceremony and Reception (up to 12 hours)
- Will have a 2-hour meeting to discuss the planning of your wedding.
- 6-8 emails or phone calls (20 minutes per call) per month to go over your wedding plans on a regular basis and help you stay on track throughout the entire planning process
- Selecting vendors such as:
- Baker
- Calligrapher
- Caterer
- Decorators
- Florists
- Musicians ( soloist, organist, band, DJ, etc…)
- Photographer
- Videographer
- Printer (for invitations RSVP and Thank You cards, itineraries, etc…)
- Rental facilities
- Transportation providers
- Wedding attire providers (bridal salons and Tuxedo rental shops)
- Negotiating contracts with vendors to help reduce cost
- Reviewing vendor contracts already signed
- Scheduling appointments with vendors for clients to meet with them ( where necessary)
- Coordinating with vendors to ensure services/products are provided in a timely manner
- Coordinating payments or payment of final fees to vendors (if requested by client)
- Ongoing updates and consultation with clients about vendors’ services/products
- Develop and track your to-do list, which will be updated approximately every 30 days based on our 6-8 emails/phone calls (20 minutes or less per call) during the month.
- Preparation of a rehearsal and wedding day itinerary
- Attendance and direction at the rehearsal (up to 2 hours)
- Attendance, overseeing and directing the Ceremony and Reception (up to 12 hours)
- Will have a 2-hour meeting to discuss the planning of your wedding
- Unlimited emails/phone calls (20 minutes or less per call)
- Ongoing consultation and advice as required
- Preparing a budget
- Preparing a schedule/timelines and checklists
- Assisting with selection and booking of ceremony and reception venues
- Assisting, selecting and booking an officiant for the wedding
- Assisting with selecting a color scheme, theme and style of the wedding
- Assisting with the design, arranging the printing and mailing out of the invitations
- Tracking the R.S.V.P.’s
- Assisting with selection of wedding attire and accessories
- Finding, negotiating with and booking suitable vendors ( florist, photographer, videographer, musicians, caterer, etc…)
- Reviewing vendors’ contracts and coordinating with vendors.
- Providing information to obtain a marriage license according to state ordinances
- Ceremony planning
- Preparing itineraries, seating list, name plates, etc…
- Attending and overseeing the rehearsal ( up to 2 hours)
- Instructing attendants about their duties
- Directing the processionals, recessionals and receiving line
- Reception planning
- Coordinating the collection of gifts received on the wedding day
- Wedding day coordination (up to 12 hours)
- Providing a stress-free day for the bride and groom
- Announcing the engagement in the newspaper
- Coordinating the engagement party
- Assisting and booking accommodations for out-of-town guests
- Assisting with planning the wedding shower and/or a get together for the groomsmen
- Purchasing gifts for the bridal party
- Planning a rehearsal dinner/party
- Honeymoon planning
- Sending out thank you cards
- Assisting with change of address paperwork
- Announcing the wedding in the newspaper
